Michele Woodward

Powerful Coaching. Powerful Results.

stress

Becoming UnBusy

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Last week my coaching sessions with various clients covered these topics:

  1. Navigating office politics
  2. Creating and shaping critical work relationships
  3. Managing competing priorities
  4. Recovering from disappointment and frustration
  5. Career planning
  6. Owning and claiming success
  7. Making a plan for the future

Know what the solution to each of these things is?

It’s having the time and space to step back, reflect, understand and plan.

Know what else? Everyone in the world thinks they are too busy to step back, even for a moment, to reflect, understand and plan.

I guess that’s why coaching was invented, amIright?

The Cult of Busyness has billions of adherents. Members drink the Kool-Aid, which is flavored with a heavy dose of If-I’m-Not-Busy-I-Don’t-Matter (which tastes a little like Mylanta, if you were wondering).

Busyness is too many meetings where nothing gets done.

Busyness is where nothing gets done because there are too many meetings.

Busyness is exhaustion.

Busyness is snapping at others because you’re exhausted.

Busyness is the illusion that you matter, that what you do matters, that you’re making a difference – but only if you’re busy enough.

But you really aren’t sure because you’re often too busy to assess whether or not what you’re doing is actually working.

The famous theologian Henri Nouwen wrote:

“Why are people so busy? Perhaps they want to have success in their life or they want to be popular or they want to have some influence. If you want to be successful, you have to do a lot of things; if you want to be popular, you have to meet a lot of people; if you want to have influence, you have to make a lot of connections. The problem is that your identity is hooked up with your busyness: ‘I am what I do; I am what people say about me; I am what influence I have.’ As soon as you fail, you get depressed; as soon as people start talking negatively about you, or as soon as you feel you have no influence whatsoever, you feel low…

“Solitude is listening to the voice who calls you the beloved. It is being alone with the One who says, ‘You are my beloved, I want to be with you. Don’t go running around, don’t start to prove to everybody that you are beloved. You are already beloved.’ That is what God says to us. Solitude is the place where we go to hear the truth about ourselves.”

Becoming UnBusy is hard work. Because it requires solitude. And solitude requires boundaries.

You have to have limits, and limits are hard to establish and harder to enforce. We live in a world where having boundaries and standards seems counter-cultural and weird.

A couple of clients asked me this week about my work and my boundaries. “How,” they asked, “do you do it?” The “Miss Smarty Pants” part was fully implied.

Here are some of the ways I do what I do:

  • I only attend meetings or events if my presence makes a difference
  • I only attend meetings where something gets done
  • I always know who’s accountable for what
  • I know I’m a morning person so I front-load my day – meaning, I don’t work after sundown
  • I also don’t look at my phone after 9pm
  • I have a maximum of five client sessions a day
  • I create systems and procedures and stick to them
  • I go to sleep at the same time-ish every night and wake about the same time-ish every morning
  • I honor my priorities around my health, my need for learning, and my desire to be connected with my closest loved ones – these things I attend to first

What does these boundaries do for me? Why, each of these things allow me to have the time and space to reflect, to understand, to plan.

To be UnBusy.

To be strong, effective, focused, balanced and unstressed. To have time to do things other than work.

To live a life fully – fully engaged, fully curious, fully in love. 

Being UnBusy, though, does make it difficult at social occasions where everyone says “Gosh, I’m so busy!”, and I say, “I’m not! I’m totally engaged with my work and having a blast!”

You should see the expressions on their faces.

Who could have known that disruption was this much fun?

 

Trust & Respect

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Imagine a world where you trusted and respected everyone you came into contact with.

People in your family.

People in your community.

People in your workplace.

Imagine that.

I know, I know – I’ve gone all John Lennon on you.

So many of us live in a trust and respect deficit and even the idea that we might actually close the gap seems impossible.

This became top of mind for me this week when writer from Arianna Huffington’s Thrive Global reached out to ask if I could give her some thoughts on delegating. Why is it necessary? Why is it so stressful? How can you make it less stressful? How can you make it work?

As I prepared my answers, I realized that delegation is so easy when you trust and respect the person you’re giving the task to, and when they trust and respect you, too.

When there’s plenty of trust to go around, all the angsty stress vanishes.

I give you work because I know you’ll do a good job. I trust that when you have a problem, you’ll come to me with questions. End of story.

I accept the work you give me because I know you trust me to do a good job. I respect you enough to come to you for clarity when I need it. End of story.

It’s a critical skill you’ve probably never had a minute of training on. Do you know how to build trust and respect with other people? In my experience, it’s these five things:

  1. You allow yourself to be known
  2. You follow through on your commitments
  3. You’re honest and transparent
  4. You’re predictable and consistent
  5. You’re kind

When you have trust and respect with people in your orbit, things just get easier. Here’s a model I use a lot in my work – it comes from Patrick Lencioni’s work on teams:

 

Notice how Trust is the foundation of the pyramid? If we trust one another, we can manage conflict effectively. If we can do that, we can create a shared commitment to the decisions we make and hold one another accountable. Only then do we get to results.

So, focusing on building trust is vital to success.

Let’s say you work somewhere or are in a relationship and you know that trust and respect are lacking. And you know it extends both ways.

Think of how much better it might be if you were able to build a tiny bit of trust. To grow a small measure of success. To start to allow yourself to be known just a little bit, to follow through on what you’ve promised, to be a little more honest and transparent, to be more predictable and consistent, to choose to be kind. Even when you’re stressed.

Especially when you’re stressed.

I’m not saying you have to go from zero to sixty in .3 seconds and change everything all at once – I’m saying, change it a little bit and see what happens.

If things don’t get better, if you don’t move toward more success and fulfillment, well then, you know.

You know it’s time to move to something different.

And, as a side note, with US unemployment figures so low, there’s never been a better time to find a new role.

Because life is too short to live in a trust and respect deficit.

Life is too short to live without getting those things that really matter to you accomplished.

Life is too short to be so walled off that you can’t allow anyone else to touch your stuff – meaning you can’t/won’t/would never delegate.

Life is way too short to be that kind of jackass.

 

Maybe You’re An Anxious Striver

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Years ago I learned something from my friend Jen Louden. It’s her idea of “Conditions of Enoughness”. Basically, it’s deciding before you set out to do anything what “enough” will feel like, so you know when you’re done.

I thought of this brilliant concept recently when hearing people talk about their drive for constant improvement. It occurred to me that constant improvement could actually be a bad thing.

Like, how you remove minute parts of a knife everytime you sharpen it. And, if you persist in sharpening the edge, at some point the knife loses its structural integrity and becomes a wisp of a thing rather than the sharp thing it once was.

I was reflecting on people who are what I call “anxious strivers”. The kinds of folks who are driven to go-go-go and do-do-do. Who only eat foods which have a point – their diet exists merely to provide protein, minerals, and “good fats”. They only read books which will improve their lives. Every spare minute is devoted to Doing Something In Service To Something Else.

Joy has very little role in their lives.

I have to ask, though: When you live in pursuit of constant improvement, when do you know how to stop? When do you know what enough is like? Because of the relentless “constant” in “constant improvement”, are you putting yourself on a hamster wheel that never stops and calling it exemplary performance?

Perhaps then, rather than constant improvement, we need to think about simply having clear goals and working to meet them. In that context, the questions become more like: How did I do yesterday? Do I need to do something differently than yesterday to reach my goal? Is it enough to keep doing what I’m doing and stay on this path I’ve set? Does this feel like enough yet?

That’s not to say stop learning. To stop incorporating your learning into your actions. I would never say that, because I’m a learner through and through.

I am suggesting that anxious striving, never knowing what enoughness looks like, never doing something just for the fun of it, sharpening your edge until you have nothing left… this is the recipe for burnout and unhappiness and, oddly enough, ultimately leads to a lack of real, meaningful progress.

Prepared? Or Just Reacting?

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There are a lot of choices you make in the course of your day.

Paper or plastic.

Doughnuts or vegetables.

Car or bus.

Honesty or fudging.

Tweeting or keeping your thoughts to yourself.

So many choices.

There’s one big, unspoken choice many of us feel like we have no choice about at all: whether to be prepared or to simply react.

When I’m called into an underfunctioning organization with underfunctioning leaders, know what I see most often? Folks in back-to-back meetings from 8:15am until 6:30pm (or later), every single day with no time to prepare for any of these meetings let alone prepare for tomorrow’s meetings. They just sit in their chair at the table in the conference room and do their best to wing it based on what they know in the moment.

What’s the problem with that, you ask? Doesn’t that just mean that the work they’re doing is critically important? That they are a fast-paced, high-stakes, high-pressure, cool kids sort of organization?

Let me get back to that and tell you a story first.

I was an advanceman at the White House, and in a bunch of campaigns. The job of the advanceman is to go ahead of the principal and set everything up in advance (get it?) so the events flow easily and go off without a hitch.

For multi-day meetings with other foreign leaders, we might have five to six weeks of preparation and would get our schedule down to a minute-by-minute timeline.

This was all about being prepared.

Which really paid off when the event was underway and something unexpected happened. Like, meetings ran too long. Or news broke elsewhere. Or the button popped off the President’s suit coat (really happened. It was sewn back on by the traveling nurse with suture since no one had a sewing kit).

Through all my years of this kind of work, I discovered that the more prepared I was, the better I was able to react. Preparation had given me a container to work within, and even if something happened I hadn’t planned for I was able to get back on track quickly – because I was prepared to execute successfully.

Today’s workplace has lost the ability to prepare, it seems to me. We’re all about reacting.

And there is a certain adrenaline rush to being fully in reactive mode. It’s like being on the back of a bucking bronco, holding on for dear life. That frisson of energy: Can I pull it off?

Plus, there’s a lot of drama involved with living in a reactive mode which is entirely intoxicating to many, many people in the average office.

Finally, when you’re simply reacting with no preparation, it’s super easy to say, “Well, that went badly. Too bad we didn’t have time to think it through! We’ll get ’em next time!” and folks escape all responsibility for a less than ideal outcome.

Some folks like this. A lot.

So they spend more than 95% of their time reacting and, if they’re lucky, less than 5% prepping.

I’d like to propose a new approach to our days. What do you think would be different in your life if you spent 60% of your time preparing and 40% reacting? What could you achieve?

What if, rather than back-to-back meetings, you had back-to-back planning time?

What if every meeting you did attend was focused on preparation? What if every meeting drove toward decision-making, backed up by prep done in advance of the meeting?

What could you accomplish if you actually had time to think during the day?

The current paradigm of “You know you’re important if you have no time to actually get anything done” has got to go. People who are too busy to perform – don’t answer email, can’t take phone calls, winging meetings, on the road and unavailable all the time – are not cool.

They’re actually holding everyone else back.

I challenge you – especially if you lead a group of people and are intent upon reaching certain goals and even if you’re a full-time parent or retiree – to flip your paradigm away from willy-nilly reaction to purposeful preparation.

The promise is that you’ll get what you want more quickly, easier, with a greater ability to flow with anything unexpected which might come your way.

And that is how the real cool kids roll.

 

Talking About The Elephant In The Room

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Missed me the last couple of weeks? Yeah, it’s been frustrating for me, too. Try as I might, I’ve been unable to write anything I felt good about.

And that’s because there’s a very large, very gray, very wrinkly elephant in the room. Standing right there between us.

See, it’s like there are competing voices in my head. One says “write things people who might hire you will like because you are a business person, after all.” And another voice says, “Wow, writing like that feels contrived and inauthentic. Don’t do that.”

After some reflection and journaling and a few macaroons (the kind dipped in dark chocolate, if you’re interested), I’ve realized that when I merely show up and show myself, things tend to work out just fine.So that’s my intention with this space.

It’s a crazy world out there and – elephant alert – I want to write about how to cope and how to manage dealing with it all.

Here’s this week’s critical topic: How can you express yourself – how can you show up and be seen – in times like these?

Times where partisanship is applauded more than cooperation.

Times when trolls with screen courage unleash blistering vitriol at the slightest provocation.

Times when you’re not sure if you can take one more news report, one more headline.

But I’m here to tell you that if you swallow your voice, if you make yourself mouse-like, if you keep your head down and mind your own business, you will feel increasingly more awful than you feel now.

You will begin to feel as though you’re vanishing.

I work with clients who are Democrats, and clients who are Republicans, and clients who are independents. And some who live in Europe, Latin American or Asia. All of them – each and every one – are stressed by the tenor and tone of even chatting with people we’ve always thought of as friends these days.

Want to know how I try to navigate?

First, I never assume that anyone believes what I believe or interprets situations exactly how I do. As Stephen Covey suggests in his classic Seven Habits of Highly Effective People, I seek to understand and then to be understood.

This means that sometimes I get to say, “I get what you’re saying. I don’t happen to agree – can I tell you why?”

The best case scenario is when they say, “Yes, I’d love to hear your perspective.” And if they say, no, they’re not at all interested in what I have to say…I move along.

Second, I remind myself all the time that I am a learner. Curiosity is my hallmark and my day is not quite complete if I haven’t satisfied that particular interest. With that framework, I can hear your perspective with and open heart and mind…

Unless, third, you are voicing hateful, exclusionary, racist beliefs. If that happens, I will tell you directly that you are wrong and I will not stand for slurs, epithets or threats. And then I get myself out of your presence.

Because what we need in our world today is far less hate and far more cooperation.

We need people to show up and show themselves – the best parts of themselves – as we find solutions to all the problems we face.

I’m going to do my part in my own little patch. Join me by doing what you can in your own patch. And, patch by patch, we’ll become the change we seek.

Do You Think Like An Hourly Employee?

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City commuters. Abstract blurred image of a city street scene.

 

It takes a lot to blow my mind. Really, a lot.

And recently I have, indeed, had my mind blown.

So let me tell you about it.

First, this thing kept coming up over and over again in my one-on-one coaching sessions. At first, just one person said it, then another, then three more and then – obviously, I’m lightning quick on the uptake – the shape of the thing became clear.

And I leaned back in my chair and said, “Wow.”

The realization is that some of us, even if we have a capital C in our title – CEO, COO, CFO – still see ourselves as hourly employees.

Especially if our parents were hourly employees. If our grandparents were hourly employees? Well, in that case, the mindset is often completely baked in.

So what, you ask? What’s wrong with hourly employment?

Nothing – I’ve had plenty of jobs that paid by the hour (Would You Like Fries With That?). There’s dignity, importance and purpose in working this way.

Though, sometimes, the clues we get working in hourly jobs are these:

  • The boss is the boss and I do what the boss tells me to do
  • I do my shift and that’s all I owe them
  • Work is drudgery and it’s impossible to get ahead
  • My schedule is not my own
  • I could be fired at any time for any reason so I better sit down, shut up and look busy

These clues add up to an attitude we take with us when we move into a salaried role. I’ve seen it so many times, manifested as:

  • Being fearful of (and overly deferential to) leadership
  • Not taking a stand or having an opinion
  • Working to the clock
  • Anxiety, depression and uncertainty

Other folks take it in a whole other direction. They make it:

  • “I’m being paid so much money – I have to give this job everything I’ve got!”
  • Fearful of losing the job they never believed they could have
  • Working with no boundaries
  • Anxious about having sole responsibility for decision-making
  • Impossible to have difficult conversations with subordinates
  • No or limited interests outside of work

Now, of course, this doesn’t affect every hourly employee who’s ever moved into a salary role and not everyone responds the same way.

But enough do that it warrants a little exploration, if you ask me.

Because I have seen people sabotage their careers because they haven’t been able to make the mental jump from “someone who does what other people tell them to do” to “I tell people what to do.”

They can’t seem to figure out how to move from “I am on a tightrope over a chasm of failure” to “Mistakes happen and my role makes it possible for me to learn and lead regardless.”

It’s a big leap from “I’m a cog in the machine” to “I run the machine.”

Most of us will work for years and years. My Social Security summary shows that I paid my first FICA tax in 1977 (from an hourly wage job!). Assuming that I continue working until I’m 70, that’s a work life spanning 53 years. Fifty-three years, darlings.

That is a long time to simply survive.

It’s enough time to realize that each of us what we learned in the past may have suited us in the past, but today is today. And it’s completely fair to consider: What works for me today?

Could it be appreciating an hourly past but living right now, in these circumstances?

Maybe it’s creating a life and a career that works not only for you but for the people you’re connected with – family, friends, colleagues and superiors alike.

I believe it’s also the satisfaction that comes from knowing, regardless of all the obstacles, that you’ve persevered and made a difference.

All of us owe it to ourselves to know where our feeling of limitation and anxiety is rooted and then pull up the roots and take a hard look.

If your ancient, inherited attitudes toward work are holding you back from being fulfilled and happy (which you can be even with work that’s challenging) then perhaps it’s time to toss those old roots onto the compost pile and start planting new seeds. And my hope is that they flower as a new way of being – and success – in your own +50 year work life.

 

 

 

The Fierce Velocity of Living

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Dust on the notesLife comes at us with a certain fierce velocity these days.

Due dates, deadlines, status updates, pressure – the pace is frenetic and the intensity is off the charts.

And that’s for parents of pre-schoolers.

Your life is pretty daggone intense and fast, too.

Even your favorite executive coach feels the pressures of workload, but fortunately I have plenty of tactics and skills to bring to bear when the speed gets to be a little too…overwhelming.

First thing I do?

Take a break.

I know, I know – “bear down, get through it, push, shoulder to the wheel” – but, really, no. Taking a small stop when things are hectic is a sure way to prevent errors.

Like, let’s say you’re using a crane to lift a piano out of a third floor apartment, so you pause right at the window to make sure you’re at the precisely correct angle. Just a pause before you go forward. Before you scrape the entire left side or, heaven forbid, totally shatter the instrument.

You take a minute and you check.

So that’s why I haven’t written in the last couple of weeks. I’ve been taking a wee pause to make sure:

– I want to keep writing

– I know what it is I want to say

– I understand how it is I want to write

And, it occurs to me that I could use your perspective.

You see, since 2005, when I started a monthly newsletter (and a special shout out to the 52 of you who read that first issue – I have a list, I know who you are, and I really appreciate your continued steadfastness), I have written with an eye toward what you, the reader, would like to hear. To find a topic, I’ve often thought, “Two of my readers are having coffee today… What are they talking about?”

I think of you.

What you need, and what you want, matters to me. So I’d appreciate it if you would take 90 seconds to answer five simple questions for me: https://www.surveymonkey.com/r/Z6M7PKH

That way, I can put your feedback into the mix of what I’ve been thinking and come out with even more clarity around what I do.

And it will make our time together than much more rewarding, and fun.

Thank you.

Time To Play Hooky

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relax footI know how stressed you are. I really do.

I know how completely you throw yourself into everything you do and how chaotic things can get.

Let’s face it, friend. You’re exhausted.

Putting one heavy foot in front of the other,  day after frazzled day in a frenzied, numbing march toward something you’re not even sure about any more – that’s you.

So. There’s really only one thing I can recommend.

It’s a little thing and, at the same time, it’s a really big thing.

Take a day off.

Really.

One day off. You don’t do it enough, do you?

(Do you do it ever?)

Yes, what I’m talking about is playing hooky.

As odd as it may seem to all of us Type-A, hard chargers, when you play hooky, you don’t do any work.

Don’t do laundry.

Don’t shop for groceries.

Don’t drive anyone anywhere.

Don’t do anything that needs to be done.

Instead, you take a whole day. Off.

(The very idea of it feels so free and “can I really get away it it?”-ish, doesn’t it?)

OK, maybe it’s been so long since you’ve played hooky that you can’t remember what to do with a whole day to yourself. So let me give you some suggestions:

Turn off your phone and leave your computer un-booted.

Take a walk and don’t pay any attention to how many steps you’re getting in.

Read a book cover-to-cover.

Wade barefoot in a creek.

Hit golf balls at the driving range – not to work on your game, but just to watch the way the balls arc through the air.

Give a dog’s belly a thorough rub.

Take a nap.

Take two naps, even.

Eat a ripe peach over the sink and let the juice dribble down your chin.

Call a friend you haven’t talked with in a while and catch up.

Meander.

Loaf.

Take deep breaths.

And, really and truly relax.

I promise you that everything on your to-do list will be there tomorrow. The world won’t end if you take a day for yourself.

I’ll bet you, in fact, that you come back to your to-do list with a renewed sense of energy and purpose, simply because you’re not so flipping exhausted.

One day. Just one.

Twenty-four hours for you to do… nothing.

If that doesn’t sound like bliss, I don’t know what does.

So, what do you say? How about tomorrow?