Busy But Not Productive



One thing that absolutely drives me nutty is busyness. Busy, busy, busy – say it fast enough and you buzz like a bee. Which is, apparently, quite a good thing, as we often say, “Busy as a bee.”

And maybe we get a buzz from all that busyness. When we’re busy, we belong to the collective hive of others who are busy, too. Buzz, buzz, buzz, we’re all in motion together.

Let me ask you this: are you busy for the sake of being busy, or are you actually doing something?

What do you have to show for all of your flitting around?

Anything?

At all?

First bees and now athletes – I’m going metaphor-crazy. But hang with me, will you?

I’ve been watching the Olympics this week and have been struck by the efficiency of the athletes. I have watched skiers, eyes closed, visualizing the run they are about to take. Virtually practicing, they move their bodies as if they are edging through the gates at ninety miles an hour.

And I’ve watched figure skaters who put their hand here, their hip there, their toe spike down precisely at this point in a jump. That’s the only way they can land the quadruple toe loop.

But probably the most efficient athletes I’ve watched have been the ski jumpers. They launch, they move right into position, they fly.

All of these athletes practice, practice, practice until their discrete moves become muscle memory and more than second nature.

Know what else they have? They have a goal in mind – to win, sure. But also to be better than the last time they skated, skied or jumped. To have a better score, or to shave off two tenths of a second.  That’s a win.

So for you to turn your busyness into productivity, you, too, must have a goal in mind and move efficiently toward it.

Which also means you have to have priorities. Because you can have four million goals to reach, but if none are sorted by importance you’ll spend ten seconds on each and accomplish nothing.

Which is not the way Olympic athletes train.  They spend hours on one arm position.  On where their knees should be on landing.  On positioning their poles.

Take a piece of paper and write down all the things you do in a day. [Competitive? Then write down everything you do in a week.] Group them into broad categories, like Work, Kids, Spouse, Home, Bill Paying, Mom, Exercise, Professional Whittling (hey, it’s OK to have a hobby). Then look at your categories. Does work support your kids, or do kids support your work? Compare each category this way and you will ultimately have a sorted list of your priorities.

Voila.

There’s another step.

Look at your list of priorities.  Which lights you up and brings joy to your life?  If that thing or things are low down on your list, then perhaps the reason you’re not productive is the conflict between what your heart wants and what your mind wants.  Spend some time sorting out this piece and you’ll find that perhaps you can care less about your work identity – which will free up time and space to serve your parenting priority. Or your inner whittler.

Once you have your priorities in alignment, see which you need to attend to now, which can wait, and which can be dropped. If you are still tying your sixteen year old’s sneakers, trust me, you can let that go. Obsessively worrying about next Christmas can wait. Fixing the hole in the roof? That’s a now thing.

There is no point in being busy for the sake of being busy. It’s all wasted movement that generates nothing.

“Life’s but a walking shadow, a poor player
That struts and frets his hour upon the stage
And then is heard no more: it is a tale
Told by an idiot, full of sound and fury,
Signifying nothing.”  (The Tragedy of Macbeth, Act 5, Scene 5, by William Shakespeare)

Signify something. Drop the busyness in favor of efficient productivity. And the only buzz in your life will come from seeing all that you’ve accomplished.

Do Less, Get More


I am having a great time giving stuff away. Last March you told me you wanted free stuff, so I started offering a free coaching class every month. And it’s been so energizing for me! (I ‘get’ by giving — pretty cool.) Last Friday, I talked about one of my favorite topics, “Do Less, Get More”. Through the magic of modern technology, you can listen to the recording here:

Something interesting came up in the class, and I want to elaborate on it. We’ve always been told that “to make sound decisions, people must consciously, deliberately, weigh their options”, but, surprisingly, that strategy only works with the simplest problems. Tough choices — you need to go with your gut, and be less conscious. For more on this interesting concept, read this new study from the Kellogg School of Management at Northwestern University.

It’s weird to think that big decisions need the least deliberation, isn’t it? But, it’s all about where you’re putting your time and energy. You may know that I have the 100 Units of Energy Theory — you have 100 units of energy to spend each day. No more, no less. Can’t use yesterday’s because they’re gone, and you can’t borrow from tomorrow’s because they belong to tomorrow.

You got 100. How you use them is up to you.

And here’s how you do less and get more: if you’re agonizing over a complex decision — using, say 75 units of energy a day on it… for weeks — then shift into unconscious thought and just make a choice. The research shows that you’ll likely make an excellent decision, and you’ll free up tons of energy to do other things.

Do (worry) less, get more done.

What about the office? How do you do less when there’s so much to do?

This is going to sound counter-intuitive, I admit it. But to be more effective at work, you also need to be less conscious. In fact, what you need to do is care less.

The odd paradox is that when people have a crisis like an illness, or an outside interest like a fundraiser, sports tournament, or college search, their performance at work often improves. It’s in these periods that we use our time wisely, meet our objectives and serve our priorities.

We allocate our energy units effectively.

And feel really good about our lives.

So, if you are swamped and feel like there is too much to do and not enough time… focus on your priorities, make good, unconscious decisions, and you will find that you are able to do less, and get much, much more.